![]() Validating Text Case (Upper, Lower, etc.How to Use Data Validation Feature in Excel.Select a value from the first drop-down list, and see how the second drop-down list changes accordingly. In the Source box enter the name of the list you created in Sheet2 by an equal sign, for. In the Data Validation dialog box, choose List from the Allow option. Test your cascading data validation list. The final step is to apply data validation to the cells where you want to use the drop-down list from another worksheet. In the Source box enter this formula: =INDIRECT($A$9), where A9 is the cell with the second drop-down list.Select the cell where you want the second drop-down list to appear.You can assign the name Fruits to this range by typing it in the Name Box as this match exactly with one of the name of the category. The names of the dependent lists should match exactly with the names of the categories.įor example, suppose you have a list of fruit names in a certain range of cells.You can use the Name Box to define names for each dependent list (subcategories). Create named ranges for each category.Now you need to create another drop-down list (subcategories) that changes based on the value selected in the (categories) previous drop-down list: The range can be in a different worksheet. In the Source box, specify the range that contains the list.Select List from the Allow option from the Settings tab in the Data Validation dialog box.In the ‘Allow’ dropdown, select the List option. Now, a ‘Data Validation’ window will open. Next, navigate to ‘Data’ tab in the Excel Ribbon and then click the ‘Data Validation’ button. Go to the Data tab and click on Data Validation in the Data Tools group. How to make a drop down list in Excel: First of all open your excel sheet and select the cell on which you wish to create a drop down.Click on the cell where you want the list to appear.The drop-down list will display the items from the range you specify. The range can be either one row or one column. To create a drop-down list, you need to prepare a range of cells with the list items.To create a cascading data validation list, you first need to create a drop-down list for the main categories: Video Tutorial: Creating a Dependent List in Excel Make sure the categories have unique names. In the Source box, type the items that you want to. You need to have a column (or row) with the main categories, and another column (or row) with the types that correspond to each category. Creating an Excel drop-down list based on Comma Separated Values From the Allow drop-down box, select List. Hope this helps.Prepare the source data for the lists. But these things will be covered in a separate lesson. If you do not want your users to see the individual names, you could hide the sheet and even protect it from any changes. You could have your master list of countries on another sheet in the same workbook, or in the same worksheet. ![]() Once you have selected a value, it will be displayed in cell C1. You will see the list of countries showing up here. Once this is done, you will see a drop down arrow showing up in the cell C1. ![]() ![]() This must be the name of the range you just created in Step 3. Then click the Data tab > Data Validation.ĥ. Now go to the cell where you want to place the dropdown box. Range names can not have blanks, spaces or special characters, except for the Underscore.Ĥ. You must make sure you write it as one word. Step 4: In the Data Validation dialog box : In Allow: Select List. Step 3: Now click on the Data tab from the top of the Excel window and then click on Data Validation. Step 2: Now select any cell where you want to create the drop-down list for the courses. Type a name like countries for the range. Step 1: Insert the data set into an Excel sheet in the cells as shown above. Select all the country names, and then go to Formulatab > Name Manager, and click Newbutton.ģ. First of all, make a list of all the country names you want to display in your drop down list.Ģ. Here, you choose the settings for your drop-down list. Now, a dialog box called ‘Data validation’ appears. (Do not click the little arrow simply click the top part of the button). And this will work in any version of Excel – Excel 2003, Excel 2007, Excel 2010 and Excel 2013.ġ. Now click ‘Data validation’ in the middle of the ribbon. Well, it is extremely easy to make a drop down list like this in Microsoft Excel. ![]() To Get Most out of Excel, Learn the Pivot Table techniques in our Online Training on Basic / Intermediate Excel. Learn the Key Features of Excel Quickly & Easily, by Joining the ![]()
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